5 Must-Have Templates Every Travel Agent Should Be Using
Running a travel business means juggling a lot — from client communication and trip planning to branding and tasks behind the scenes. The good news? You don’t have to do it all manually.
Templates can save you hours of work, help you stay organised, and give your brand that polished, professional look your clients will love without you having to make them from scratch.
Here are 5 must-have templates that every travel agent should be using:
1. Travel Proposal Template
A travel proposal is your first big chance to “wow” your client. It’s where you present their dream trip — and your service — in a clean, engaging, and professional way.
But designing one from scratch every time? That can take a lot of time.
A great travel proposal template makes this much faster and more consistent. You can put in details like destination highlights, itinerary overviews, package options, and pricing — all styled in a clear and polished way.
At Femsvoyage, I’ve created several versions to fit different needs:
• General → a general template with the necessary information
• Resort → for all-inclusive or luxury resort stays
• Honeymoon → Perfect for honeymoons
• Cruise → cruise-specific formatting + itinerary flow
• Destination → perfect to cater a specific destination
Plus, you can choose from 2-page quick versions or extensive versions for more detailed proposals. No more starting from scratch — just customise and send them to your clients!
2. Email Templates
You know those emails you send over and over again? This includes welcome messages, itinerary updates, reminders, “here’s what to expect next”, and more.
Instead of rewriting them every time, You can use a set of pre-written email templates tailored for travel agents.
Email templates can help you:
• Communicate clearly and consistently
• Set expectations with clients
• Save loads of time
• Look like a pro in your inbox, not just your branding
I’ve created editable email content blocks you can copy, paste, and tweak — so you’re never starting from a blank screen again. From just text templates, to full designs you can customise in Canva. You will be able to find it here.
3. Social Media Templates
Let’s be honest — marketing your business online is important, but it can feel like a full-time job on its own.
With ready-made Canva social media templates, you can show up consistently without burning out.
Use them to:
• Share travel inspiration
• Announce offers or new services
• Post client testimonials
• Keep your feed on-brand and eye-catching
The key? Your brand stays visually cohesive — even when you’re busy booking trips and chasing passports.
4. Business Card
There’s still something powerful about handing someone a beautiful business card — especially one that reflects your brand and stands out in a stack.
With a print-ready Canva business card template, you can easily create a custom, professional card that includes your logo, contact info, and personal style.
Perfect for:
• Networking events
• Bridal shows
• Mailing out in welcome packets
Once designed, you can print them through Canva or any service you prefer — and update them anytime as your brand evolves.
5. Booking Form
Instead of sending a messy back-and-forth email, streamline the process with a branded client intake form or booking questionnaire.
Use it to gather:
• Contact details
• Travel preferences
• Guest info
Not only does this make your life easier, but it also shows the client you’re organised, efficient, and prepared — before they have even booked a thing.
Final Thoughts
Templates aren’t just time-savers, they help you build your business.
They can help you stay consistent, show up confidently, and give your clients an experience that feels professional from start to finish.
If you’re ready to save time, start or expand your agency, and enhance your client experience, check out the full template collection at Femsvoyage. You don't need to do it all on your own!